Important Dates

Discount Deadline
Monday, November 17, 2025
Advance Warehouse Receiving Dates:
Monday, November 3, 2025 - Monday, November 24, 2025
Show Site Receiving Dates:
Monday, December 1, 2025 - Monday, December 1, 2025

  Show Schedule

Exhibitor Move-In
Monday, December 1, 2025 
2:00 PM - 7:00 PM                   
Exhibit Hours
Tuesday, December 2, 2025
7:00 AM - 6:30 PM
Wednesday, December 3, 2025
7:00 AM - 3:15 PM
Exhibitor Move-Out
Wednesday, December 3, 2025
3:30 PM - 6:00 PM

Move-Out Note:

All carriers must check in no later than 6:00 PM, Wednesday, December 3, 2025 or freight will be shipped via LibertyCFS NV Inc's. terms. 7 business day standard ground service at exhibitor expense.

  SHOW COLORS

Carpet Color: Exhibit Hall is Multi-Color
Drape Color: Black
Booth Size: 8'x10'

  Provided Booth Equipment

Booth Information

Each 8'x10' booth includes:

  • 8'H BLACK Draped backwall
  • 3'H BLACK Draped sidewall
  • (1) 6' BLACK Skirted Table
  • (2) Folding Chairs
  • (1) Wastebasket
  • (1) Exhibitor ID Sign

  Shipping Information

Advance Shipments

UTA Oil & Gas Conference 2025
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
4610 S Sam Houston Pkwy W
Suite 520
Houston, TX 77053
Additional Advance Shipment Information

Shipments should arrive between Monday, November 3, 2025 and Monday, November 24, 2025

Please print the advance shipment labels by clicking on Material Handling & Shipping in the submenu bar.

Advance Warehouse receiving hours are Mon. - Fri.: 9:00AM to 3:00PM.

Freight received at the Advance Warehouse after the published deadline will be charged an additional 50% per cwt surcharge.

*Please be mindful of delivery dates when shipping Amazon packages to advance warehousees or showshite. Ensure delivery window aligns with warehouse or move in hours listed.*

Direct Shipments

Hilton Americas-Houston
UTA Oil & Gas Conference 2025
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
1001 Avenida De Las Americas
Houston, TX 77010
Additional Direct Shipment Information

Direct shipments will be accepted on Monday, December 1, 2025

Receiving only during exhibitor move-in hours